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Faculty Appointment Coordinator

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Position Summary

Under the general supervision of the Department Head, Academic Services, the Faculty Appointment Coordinator effectively coordinates and administers human resource functions related to academic recruitment and appointment processes for tenure-track faculty, sessional instructors, and teaching assistants at the University of Guelph-Humber. The incumbent is also responsible for administering course evaluations, data collection, interpretation and reporting, database management and provision of general information and direction in response to general enquiries in regards to hiring of faculty, sessional instructors, and teaching assistants. The incumbent liaises with various contacts within the University of Guelph-Humber as well as at the University of Guelph and Humber College.
Key duties include: sessional and teaching assistant recruitment and appointment including planning, reviewing, advertising and composing documents for hiring requirements, scheduling interviews and extending Offers of Appointment for successful candidates; Human resources database management and reporting including maintenance of all personnel files, data collection, interpretation and preparation of various regular and ad-hoc reports; Performance Administration including coordination of performance evaluation processes, creating and maintaining performance evaluation documentation and guidelines, and communicating the performance evaluation process to administrators and instructors.


The successful candidate will possess a 4-year undergraduate degree in business, human resources or equivalent with up to 6 months of relevant work experience, preferably in a post-secondary environment managing multiple priorities and projects. Experience in Microsoft Office (Access, Word, Excel) and Adobe Acrobat is required, along with experience creating, maintaining and formatting documents, spreadsheets, databases and reports. The incumbent will also possess strong written and verbal communication skills, organizational skills and attention to detail, with an ability to problem solve and prioritize conflicting demands and meet deadlines. Demonstrated ability to be highly resourceful and to manage and improve processes, tact, diplomacy and excellent customer service skills are essential. Additional qualifications include excellent judgment on issues of confidentiality and the ability to work as part of a team or independently. Experience in human resources administration and in a unionized environment is an asset. Knowledge of collective agreements is preferred.

Reports To:

Department Head, Academic Services

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Duration of need: 12 months


University of Guelph-Humber


University of Guelph-Humber, Humber North Campus

Skill Testing Required:



To Be Determined

Hours of Work:

37.5 hours per week
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